Quote Validity
Quote validity is the date after which a quoted price no longer applies. Stating one in writing protects you from honoring an old number once materials or your own rates have moved on.
What it means
A quote with no expiry date is a promise with no end — technically still valid whenever the client decides to accept it, even if the price behind it stopped making sense months ago. Stating a validity window, typically two to four weeks, turns an open-ended offer into a real deadline for both sides.
It matters most when your own costs move: material prices rise, a supplier’s rate changes, or your price itself goes up in the meantime. A stated expiry date means an old quote simply lapses instead of becoming an argument over whether you’re obligated to honor a number you’d price differently today.
You quote a fencing job at $2,400, valid for 21 days. The client calls back two months later, once lumber prices have risen. Because the quote had a stated expiry, you re-quote at the current price instead of honoring the old one.
Leaving the validity date off a quote, then feeling stuck honoring a months-old number once a client finally says yes, instead of it simply expiring on its own and getting re-quoted at the current price.
See also
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- guide How to price a job so the number holds up The quote only works if the number underneath it does. Start with the price, then write it up.
- tool Free Quote & Estimate Generator Fill in your business and client details, add line items — mark anything optional — set a deposit, and watch a clean quote build itself. Turn it into an invoice with one click.
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