Six messages for the space between sending a quote and hearing back — a delivery check, a week-later nudge, and scripts for the outcomes nobody enjoys writing, like losing the job or turning one down.
A quote sent into silence is one of the most common ways good work slips away — not because the client said no, but because nobody followed up and the moment passed. The fix isn’t being pushier, it’s following up on a schedule with wording that gives the client an easy way to respond either way.
These six scripts cover the whole arc: the quote itself, a delivery check a few days later, a week-later nudge, and three scripts for outcomes that don’t come up in most template lists — losing the job to a cheaper bid, asking for a deposit once you’ve won it, and declining a job politely when it isn’t the right fit. Fill in your details once at the top of this page and every script updates to match.
These stay in your browser only — nothing here is sent to us or saved anywhere but this device’s local storage. Anything still in brackets after you fill these in is a per-message blank — fill it in as you send.
Subject: Your quote from [Your business]
Hi [Client name], Thanks for the chance to quote this one — attached is the full breakdown for [Amount], valid through [quote expiry date]. Take a look and let me know if anything needs adjusting. Happy to answer any questions, [Your name]
Why it works Naming an expiry date up front protects your pricing and gives you a natural, already-agreed reason to follow up later.
Subject: Just checking you got the quote
Hi [Client name], Wanted to make sure the quote I sent for [Amount] made it through okay — sometimes these land in a spam folder. No pressure, just let me know if you have any questions or want to talk through the numbers. [Your name]
Why it works Framing the follow-up as a delivery check, not a sales push, gives a busy client an easy, low-stakes reason to reply.
Subject: Still interested in getting this done?
Hi [Client name], Following up on the quote for [Amount] — still keen to get this sorted, or has the timing changed on your end? Either’s fine, I’d just like to know so I can plan around it. [Your name]
Why it works Offering an easy exit (“either’s fine”) makes it safe for a client to say “not right now” instead of going quiet, which is more useful to you than silence.
Subject: No worries — appreciate you letting me know
Hi [Client name], Thanks for letting me know, and no hard feelings — I hope it works out well. If anything changes or you need something else down the line, I’d love the chance to help. All the best, [Your name]
Why it works A gracious, brief reply keeps the door open for future work and referrals — clients remember who was decent about losing a job.
Subject: Getting [Invoice #] scheduled — deposit due
Hi [Client name], Great news — I’ve got you booked in. To lock in the date, I ask for a deposit of [Amount]; here’s invoice [Invoice #] for that amount, due [Due date]. Once it’s through, I’ll confirm the schedule. Looking forward to it, [Your name]
Why it works Tying the deposit directly to “locking in the date” reframes it as a scheduling step, not an extra hoop to jump through.
Subject: Not the right fit this time — but thank you
Hi [Client name], Thanks for thinking of [Your business] for this one. After looking it over, I don’t think I’m the right fit for this particular job — [reason, if useful to share]. I’d be glad to help with future work if the fit’s different. All the best, [Your name]
Why it works A specific, brief reason — even one line — reads as honest rather than evasive, and keeps the relationship intact for the next ask.
These scripts work by hand — plenty of people run them from a calendar reminder. BizBinder sends the right one automatically: reminders, follow-ups, and price updates go out on schedule without you opening your email to write one.
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