Two billing shapes, one client, no tangled invoices
The same client has a $45 fortnightly maintenance round and a $2,400 patio build at once. One is recurring. The other is a project with a deposit and a progress payment. BizBinder keeps both jobs and both billing schedules on the one client record.
The week you actually have
Two invoices, one client
The same client gets a fortnightly $45 maintenance round and a one-off $2,400 patio build. These are two billing schedules. They should not blur into one thread of half-remembered numbers.
The rained-off round
The weather stops a fortnightly round. Change the recurring template before the next run, then put it back. Nobody pays for work you did not do.
The project with a deposit
The patio build needs a deposit to start. It needs a progress payment once the base is laid, and a final balance on completion. That is three invoices on one job.
The December dip
The days are short and the weather is bad, so you do fewer jobs. Some November and December invoices still need chasing. That is the easiest time to let them slide.
What ends up on your invoice
Here is the progress payment on a $2,400 patio build, due once the base is laid. The same client’s fortnightly round keeps invoicing on its own schedule.
| Item | Amount |
|---|---|
| Progress payment: base laid & materials delivered | $900.00 |
| Total due | $900.00 |
- Deposit invoiced at booking: $600 (2026-02-10)
- Final balance due on completion: $900
- Reminder scheduled · +7 days
How it works for you
- A round or a request comes in. It is a standing fortnightly slot, or a one-off enquiry like a patio or a border rebuild.
- It becomes the right kind of job. A round has its own cadence. A quoted project has milestones and a deposit.
- You handle weather by hand. For a rained-off round, change the recurring template before the next run. Put it back once the run has gone out.
- Invoices follow the shape of the job. The round sends on schedule. You invoice the project’s deposit, progress payment and final balance from the job.
- Reminders go out for you. They fire for any invoice not paid by the date you set, round or project, December included.
The bits that matter for landscapers
Invoices that send themselves
A fortnightly round keeps billing on schedule. A one-off project invoices its own deposit and progress payments. Neither interferes with the other.
Every job, from ask to invoiced
For a rained-off round or an added extra, change the recurring template before the next run. Put it back after. What you bill matches what happened.
A client book that remembers
One client, two jobs, one record. Round history, project milestones and access notes sit in the same place.
You may crew several teams across a route of scheduled jobs, with vans, staff rotas and route planning. That is a field-service platform’s job. See the full comparison. BizBinder suits a sole landscaper or a very small outfit running their own rounds and projects. It does not suit a multi-crew operation.
Questions
Can the same client have a recurring round and a one-off project running at once?
What happens to the invoice when a round gets rained off?
Can a project bill a deposit, a progress payment, and a final balance?
Does the quiet winter season cause problems with unpaid invoices?
Where do I keep notes on gate codes or a client’s planting preferences?
Reading for landscapers
How to set up recurring invoices (and stop chasing)
For clients you bill the same way each month or job. Set up the template once and let it repeat every time.
InvoicingDeposits and progress invoices for bigger jobs
How to split a bigger job into a deposit and progress invoices, so you’re never fronting weeks of unpaid work.
Free toolWhat should you charge?
Turn the pay you want, your overheads and your billable hours into an hourly rate.
Free toolSmall business admin health check
Answer ten quick questions on quoting, invoicing, getting paid, staying organized and follow-up. Get a score and a plan for your two weakest stages.
Free toolClient follow-up planner
Enter the date a job finished. Get the six follow-ups that win the next job as real dates. Copy them or add them to your calendar.
Want all of this in one place?
BizBinder keeps your quotes, jobs, invoices and follow-ups together in one binder.
You are on the list.
A person reads every request. You will hear from us within one business day.
- 01 A person reads your note — not a queue.
- 02 You get an invite as spots open.
- 03 Your admin starts filing itself.
The free library is open while you wait. Nothing in it needs an account.
- guide How to keep track of jobs without a spreadsheet A spreadsheet works until you juggle six jobs at once. Track each job in one place. Then you can see who you are waiting on.
- tool Free Invoice Generator Fill in your business and client details and add line items. A clean invoice builds as you type. Then download it as a PDF.
- printable Payment log — the printable sheet for who owes you what One ruled table for every invoice you sent this month. It shows who, how much, when it is due, and if it is paid. You always know who still owes you money.