Payment log — the printable sheet for who owes you what
One ruled table for every invoice you’ve sent this month — who, how much, when it’s due, and whether it’s paid — so “who still owes me money” stops being a guess.
This is a blank payment log — a form meant to be printed and filled in by hand. The table cells and blank lines below are intentionally empty.
Payment Log
| Date sent | Client | Invoice no. | Amount | Due | Paid ✓ / date |
|---|---|---|---|---|---|
These are shared with the invoice and quote generators and the template packs, too — nothing here is sent to us. See or clear all your saved details on the free tools page.
Every sheet below is ready to print as-is — just press ⌘/Ctrl + P. Fill in the business name and contact line above and every sheet on this page updates — or just press ⌘/Ctrl + P, every sheet below is ready to print as-is.
How to use this sheet
Add a row the moment you send an invoice, not when you get around to it — the client, the invoice number, the amount, and the due date. Writing it down while it’s in front of you is the whole trick; trying to reconstruct a month of invoices from memory is where this always falls apart.
Check the “Paid” column off with the date the money actually landed, not the date you expected it. That gap — expected versus actual — is exactly what tells you which clients need a firmer follow-up next time, covered in how to get paid faster.
Tally the two totals at the bottom once a month: what you invoiced, and what actually landed. The difference between those two numbers is your real outstanding balance — the number most one-person businesses can’t actually name off the top of their head.
This sheet is deliberately just a table — for the wording to send once something’s overdue, the payment reminder scripts cover the whole cadence, and the late fee calculator works out what a late payment actually costs.
Common questions
One sheet per month, or one long-running list?
What counts as overdue on this sheet?
Do I need this if my invoices already show a due date?
What if a client never pays?
Keep reading
One sheet works. Six jobs at once is where paper stops.
This sheet is genuinely free to reuse forever — print it as many times as the job needs. BizBinder is for the point after that: when the same client, job, and invoice details need to live somewhere they can’t be left behind on a job site, and the follow-up they’re waiting on doesn’t depend on you remembering which pile it’s in.
You are on the list.
A person reads every request. You will hear from us within one business day.
- 01 A person reads your note — not a queue.
- 02 You get an invite as spots open.
- 03 Your admin starts filing itself.
The free library is open while you wait. Nothing in it needs an account.
- guide How to get paid faster, without the awkward follow-up The reminder cadence here heads off most of what escalates into a real collections problem.
- tool Late payment fee & interest calculator Enter an overdue balance, a rate, and days late, and get the interest, the total now due, and a copy-paste reminder line.
- tool Payment method check Type in your invoice amount, your own card fee, your hourly rate, and how long a transfer usually takes, and compare card, bank transfer, and cash for this one invoice — the fee, your own time, and when the money lands.