Six messages for taking time off. Give early notice to a client with work booked either side. Write a note to a client mid-job. Send an away reply to a new enquiry. Offer the slot before or after the break. Ask another trade to cover, and re-open your diary. Fill in your details once at the top of this page, and every script below updates.
Taking time off does not have to mean going quiet and hoping nobody notices. A client with work booked either side needs the dates. A client mid-job needs to know what stops and when it resumes. A new enquiry needs a return date and what to do if it is urgent.
These six scripts cover the whole stretch. Give early notice to a client with work booked either side. Write a note to a client mid-job. Send an away reply to a new enquiry. Offer the free slot before or after the break to someone who wanted it. Ask another trade to cover an emergency. Send the note that re-opens your diary once you are back. Fill in your details once at the top of this page, and every script below updates to match.
These scripts assume a break you planned and booked. The off sick scripts cover a morning when you suddenly cannot work.
The invoice and quote generators and the printables share your name and business. The client, invoice #, amount, and due date stay in these template pages only. The generators and printables do not get them. Both sets stay on this device. We never receive anything you type here. Text still in brackets after you fill in the fields is a blank for each message. Fill it in as you send. See or clear all your saved details on the free tools page.
Subject: Heads-up — I am away [dates]
Hi [Client name], I wanted to give you early notice that I am away [dates]. Your booking either side of that is unaffected — I will confirm the exact times closer to the date. Let me know if anything needs moving before I go. [Your name]
Why it works Name the dates early. The client still has time to ask questions. A booked job then does not collide with your time off by accident.
Subject: Where invoice [Invoice #] stands while I am away
Hi [Client name], Before I go away [dates], here is where things stand: [what is finished] is done, and [what is left] will resume on [return date]. Invoice [Invoice #] for [Amount] is not affected by the break. Any questions before then, just ask. [Your name]
Why it works Say plainly what stops, what resumes, and on what date. A client mid-job then never has to wonder whether the work has stalled.
Subject: Thanks for reaching out — I am away until [return date]
Hi, Thanks for getting in touch with [Your business]. I am away until [return date] and will reply properly once I am back. If it is urgent, [urgent contact or instructions]. Otherwise, I will be in touch as soon as I return. [Your name]
Why it works A specific return date and one clear urgent-case instruction answer the two things a new enquiry needs. You do not promise a reply you cannot give yet.
Hi [Client name], it's [Your name] from [Your business] — I have a slot free [before/after the break] if that suits the job you mentioned. Let me know if you want it.
Why it works Name a real slot next to the time off. The break becomes a scheduling detail for the client. It no longer reads as a delay to a job they already wanted done.
Subject: Cover while I am away [dates]
Hi [trade name], I am away [dates] and wondered if you could cover any emergency calls for my clients while I am out. Happy to return the favor. If that works, I will let my clients know to contact you directly for anything urgent. [Your name]
Why it works Name who is covering, and tell clients directly. That is the difference between a real emergency plan and an unanswered phone.
Hi [Client name], it's [Your name] — I'm back from [dates] and back on the diary. Let me know if you'd like to get something booked in.
Why it works A short note that you are back re-opens the diary for clients who held off contacting you. They do not have to guess when to reach out again.
You still write and send every message on this page. Nothing here goes out on its own, and BizBinder has no holiday or out-of-office setting. It runs reminders, scheduled sends, and recurring invoices on a schedule, so they keep going while you are away. Your Jobs list shows a due date for each job. Check it to see which dates already hold work before you pick yours.
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