Six messages for bringing someone in on a job or passing it on. Cover the line in the quote. Agree terms with a helper before the job starts. Ask a helper for a price. Pass a job to another trade. Answer a client who wants to deal with the helper direct. Ask a helper to put their work right. Fill in your details once at the top of this page, and every script below updates.
Bringing in a helper for a day and passing a job to another trade are two different moves. The wording changes with each. These six scripts cover both. Three help you bring someone in: the quote line, terms, and a price. Two cover hand-offs: passing a job to another trade, and answering a client who wants the helper direct. The last asks a helper to put their own work right.
Fill in your details once at the top of this page, and every script below updates. None of these messages carries a price rise, a cancellation, or a date change. Those live in their own template packs.
The invoice and quote generators and the printables share your name and business. The client, invoice #, amount, and due date stay in these template pages only. The generators and printables do not get them. Both sets stay on this device. We never receive anything you type here. Text still in brackets after you fill in the fields is a blank for each message. Fill it in as you send. See or clear all your saved details on the free tools page.
Subject: Your quote from [Your business]
Hi [Client name], One line on how this job will run: part of the work will be done by [helper or trade name], who I bring in for jobs like this. I stay the point of contact, and the price above covers the whole job. [Your name]
Why it works Name the helper once, in the document the client reads before they agree. The client then has nothing to guess.
Subject: Confirming the job for [client name]
Hi [helper name], Confirming what we agreed for [client name]'s job: [scope of work], at [day rate or fixed price], starting [date]. [I/you] supply materials, and I will pay you [payment date, relative to when the client pays me]. If anything on site changes the scope, let me know before you start on it. [Your name]
Why it works Write down the scope, the price, the materials and the pay date before anyone picks up a tool. Then both sides can point back to it.
Hi [helper name], it's [Your name]. I've got a job coming up — [scope of work], [location], around [dates]. What would you charge for it: a day rate, or a fixed price for the whole thing? Let me know what else you'd need from me to firm that up.
Why it works Ask for a day rate and a fixed price. Then your quote to the client rests on a real number, not a guess.
Subject: This part of your job, passed to [trade name]
To [Client name]: Hi [Client name], This part of the job isn't mine to do, so I'm passing it to [trade name], who I trust for this kind of work. They will quote and invoice you directly — I'm stepping out of this part of the job. [Your name] — To [trade name]: Hi [trade name], it's [Your name]. I've got a client, [Client name], who needs [scope of work]. I'm passing this straight to you — you'll quote and invoice them directly, and I'm not adding anything on top. [Your name]
Why it works Tell the client and the other trade in writing at the same time. Then neither one has to guess who is responsible for this part.
Hi [Client name], thanks for asking — for this job, [helper name] works for me, not directly for you, so anything about scope, price, or timing still comes through me. I'll pass on anything you need them to know.
Why it works Answer this the first time it comes up. If you let it slide, the client can start to work with the helper instead of you.
Hi [helper name], I checked [Client name]'s job and [what's wrong] isn't right yet. Can you go back and put right [specific issue] before I invoice this one? I'll hold off invoicing [Client name] until it's sorted.
Why it works Hold the invoice back until the fix is done. The snag stays with the helper, and the client never needs to know it happened.
You still write and send every message on this page. BizBinder has no subcontractor or helper concept. It does keep the one invoice you send the client accurate and tracked, whatever mix of work sits behind it.
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