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Job sheet — the printable work order for on-site jobs

One page, blank, ready to print: client and job details up top, a table for what you did and how long it took, and a signature line before you leave site.

This is a blank job sheet / work order — a form meant to be printed and filled in by hand. The table cells and blank lines below are intentionally empty.

Job Sheet / Work Order

Client name
Job no.
Site address
Date
Phone
Start / finish time
Work performed on this job, with hours and materials used
Description of work Hours Materials used
   
   
   
   
   
   
   
   
   
Notes for the file (access, follow-up, anything to flag)
Completed by (signature)
Date
Client signature — work approved as complete
Date

BizBinder · bizbinder.com

Every sheet below is ready to print as-is — just press ⌘/Ctrl + P.

How to use this sheet

Fill in the top before you start — client, address, and a job number, even a simple running count like “014” — so this sheet can be found again later next to the quote or invoice it belongs to. Everything else can wait until you’re actually on site.

Use the work-done table as you go, or at the end of the day if that’s easier: one row per thing you did, roughly how long it took, and what materials went into it. It doesn’t need to be tidy — this is the sheet that gets written on with a pen in a van, not typed.

Before you leave, walk the client through what’s done, note anything worth flagging for next time, and get the completion signature. A signed sheet is the difference between “I said I’d fix that” and something you can point back to if it’s disputed later.

Once it’s signed, the sheet has done its job — the numbers on it are exactly what belongs on the invoice. The free invoice generator builds that invoice in a couple of minutes from the same line items.

Common questions

Do I need a real job numbering system?
A simple running count is enough — 001, 002, 003, never reused, even for a cancelled job. The point isn’t the format, it’s being able to find this sheet again from the invoice it turned into.
What if the job runs over more than one day?
Print one sheet per day and keep the same job number on each — staple them together or file them as a set. Trying to fit three days onto one work-done table just makes it harder to read later.
Can the client keep their own copy?
Print two and sign both, or take a photo of the signed sheet on your phone before you leave site. Either way, get the signature while you’re both standing there — chasing it later by text rarely happens.
What happens to this sheet after the job’s invoiced?
Keep it — it’s your record of what was actually done if a client ever questions the invoice. It doesn’t need to go anywhere else; the invoice is what the client sees, the job sheet is what you keep.

Keep reading

Invoicing

What to put on an invoice so you actually get paid

The fields that matter, the ones people forget, and the payment-terms wording that heads off a late payment before it starts.

 Staying organized

How to keep track of jobs without a spreadsheet

A spreadsheet works right up until you’re juggling six jobs at once. Track the job — not the paperwork — and stop losing track of who you’re waiting on.

 Invoicing

Free Invoice Generator

Fill in your business and client details, add line items, and watch a clean invoice build itself — then download it as a PDF.

One sheet works. Six jobs at once is where paper stops.

This sheet is genuinely free to reuse forever — print it as many times as the job needs. BizBinder is for the point after that: when the same client, job, and invoice details need to live somewhere they can’t be left behind on a job site, and the follow-up they’re waiting on doesn’t depend on you remembering which pile it’s in.

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